How does a Barcode Scanner Work?

Ever wondered about the magic behind a barcode scanner? This blog unveils the intricate process that powers this seemingly simple yet highly impactful technology. Barcodes, often underestimated, have significantly transformed daily life, especially in the retail sector. The features of barcode readers are impressing small to large businesses and it has thus become a basic need to install Barcode Scanning Systems.

Come, let’s see how does a Barcode scanner works?

What is a Barcode Scanner?

A Barcode Scanner, or barcode reader, is a device equipped with essential components:

  • Light Source: Illuminates the barcode for readability.
  • Lens: Reads the code.
  • Photoconductor: Converts optical information into electrical signals.
  • Decoder: Interprets signals and transmits data to the business’s system.

Together, you can call it a Barcode Scan Engine that scans/reads the code via hardware to software. Barcode solutions are thus a combination of physical devices and software.

Varied Types of Barcode Readers

Depending on business needs, various types of barcode readers exist:

  • Handheld: Corded or wireless, the most common type.
  • Mobile Computers: Cordless with an in-built computer for code processing.
  • Presentation: Hands-free scanners for swift multiple-item scans.
  • In-counter: Set into kiosks or counters for seamless integration.
  • Fixed-mount: Sensor-based readers in factories and processing centres.
  • Wearable: Mounted on the body, often on fingers or arms.
  • Mobile: Modern invention using mobile phones and barcode reader apps.

What are Barcodes used for?

Barcodes encode product details using bars and alphanumeric characters, streamlining the process of item checkout at stores and facilitating efficient inventory tracking in warehouses.

what are barcode used for

Beyond enhancing ease and speed, barcodes offer significant business advantages such as enhanced accuracy, effective inventory control, and substantial cost savings.

How does a Barcode Scanner work?

While using a barcode scanner may seem straightforward, its functionality is remarkably sophisticated. The process involves five key steps:

  1. The scanner emits light, usually LED or laser, onto the barcode.
  2. Reflected light, captured by a specialized component, distinguishes black and white colours on the barcode.
  3. Moving along the barcode generates an on-off pulse.
  4. The pulse is interpreted and converted into numbers.
  5. Numbers are transmitted to the computer and matched to the corresponding item.

This seemingly simple process has revolutionized both business and customer experiences, streamlining transactions and inventory management.

Barcode Scanner Advantages

Barcode scanners offer a plethora of advantages for businesses, making processes more efficient and cost-effective. Let’s delve into some key benefits:

  1. Easy Implementation

Installing and using barcode scanners is a breeze. Simply plug & play, make them operational swiftly. Employee training is quick, saving on training expenses.

  1. Wireless Convenience

With the advent of wireless barcode scanners, mobility within the store becomes seamless. No more worries about entangled wires!

  1. Error Prevention

Barcode scanners eliminate human errors associated with data encoding. Scanning a barcode is foolproof, reducing the risk of costly mistakes.

  1. Efficiency at Its Core

Barcode scanners simplify tasks such as product history inquiries. Customers can obtain information within seconds, enhancing satisfaction.

  1. Time Consumption Reduction

Counting inventory and processing transactions becomes significantly quicker with barcode scanners. Automation saves time and effort, making customer service faster.

  1. Real-Time Updates

Updating data with barcode scanners is instantaneous, reducing delays and enhancing overall efficiency.

  1. Resource Conservation

Barcode scanners allow businesses to go paperless, saving on unnecessary resources and expenses.

Types of Barcode Scanners

Understanding the different types of barcode scanners is crucial. Here’s a glimpse into some common ones:

  1. Pen-type or Wand-type Readers: Inexpensive with LED lights and a photodiode.
  2. Laser Barcode Scanners: 
    laser barcode scanner
    Popular, accurate, and effective in retail.
  3. CCD Barcode Scanners: LED scanners, popular in Point of Sale applications.
  4. Imager Barcode Scanners: Camera-based, offering faster transactions.
  5. 2D Scanners: Capable of scanning 2D barcodes and QR codes.
  6. Anti-Microbial Barcode Scanners: Equipped with agents to minimize the spread of viruses.
  7. Bluetooth Barcode Scanners: 
    bluetooth barcode scanner
    Wireless freedom with Bluetooth technology.

How to use a Barcode scanner?

Using a barcode scanner enhances speed, accuracy, and overall efficiency in various industries, from retail and logistics to healthcare and manufacturing. Familiarizing yourself with these simple steps ensures seamless integration into your operational processes. Here is how you use it:

  1. Power On: Ensure the scanner is turned on and connected to your device.
  2. Aim & Trigger: Aim the scanner at the barcode label and press the trigger button.
  3. Align & Wait: Keep the scanner parallel to the barcode; wait for the beep indicating a successful scan.
  4. Verify Output: Check the device screen for the scanned information.
  5. Repeat or Store: For multiple items, repeat or use batch processing if applicable.
  6. Power Off: Turn off the scanner when done.

POS Scanner offers a multitude of benefits beyond what you can imagine & if you wish to experience the best of it, you are just a step away!

Cleantouch EPOS by AxcessIT: Where Business Simplicity Meets Barcode Scanning Ease!

Behind every efficient barcode scanner lies powerful EPOS systems. Cleantouch EPOS by AxcessIT is the key to a thriving business, offering comprehensive features like:

  • Profitability reports based on product performance.
  • Sales analyses on profit margins, cash flow, and expenses.
  • Invoicing and VAT calculations.
  • Scheduled emails and SMS messages for impactful communication.
  • Ease of inventory management  (Stocktake)

If you’re keen on learning more about Cleantouch EPOS, connect with our team today.

book a demo

Laundry Security with Axcess IT – Cleantouch EPOS

As the owner of a laundry business, prioritizing the security of your establishment is paramount. This includes safeguarding your customer’s data, ensuring secure payment processing, and actively monitoring staff activities. As a business owner, the responsibility lies with you to fortify defences against data breaches and unauthorized access. Building confidence and trust in both your employees and the technology utilized for daily operations is crucial.

At Axcess IT – Cleantouch EPOS, we not only streamline the management of your laundry business but also place a significant emphasis on ensuring the security and efficiency of your establishment. Continue reading to explore the array of security tools Cleantouch EPOS offers to enhance the safety of your laundry business.

Axcess IT – CleanTouch EPOS is your 360-Degrees Laundry Security

Point-of-Sale System Security (Laundry POS Security)

In the laundry industry, a reliable Point of Sale security system is a lifeline. CleanTouch EPOS takes it a step further by backing up your data daily to independent servers. This safety net ensures your data remains intact, protecting you from potential disasters like hard drive crashes or theft. All data transmissions are encrypted, fortifying our commitment to thwarting unauthorized access.

Online Payments

In an era of online transactions, payment security with POS is a basic necessity. We’re PCI Compliant, the gold standard in credit card security. Embrace the convenience of online orders while keeping your customers’ information safe.

CleanTouch Staff Security: Empower and Trust Your Team

When you’re running a laundry business, it’s crucial to trust your team. With Cleantouch EPOS, you can ensure that each team member has the right tools and permissions for their role.

Staff Permissions

Whether you’re bringing in a new team member or adjusting the role of an existing one, our EPOS system allows you to choose from various permissions for your staff. Let’s explore some key options:

Edit Orders

Team members can create, edit, and even duplicate orders. This includes adjusting details like items, payment types, and delivery dates. Granting this access to trustworthy staff ensures that each customer order is handled correctly.

Discounts & Credits

If your business offers special discounts or credits to customers, you can give employees the ability to apply these to orders. This permission makes it easier to track which staff member is applying for discounts or credits, helping you assess the effectiveness of your promotions and prevent misuse.

Product Management

From handling the cash drawer to managing product listings and prices, Cleantouch EPOS has it covered. Since the cash drawer often holds a significant amount of money, limiting access ensures that only trained individuals handle cash, reducing the risk of theft or mishandling. Granting access to a select few team members ensures consistent pricing, avoiding potential mistakes.

Invoices & Data Export

Control who can handle invoices and business metrics like revenue and sales. Cleantouch EPOS provides permissions for exporting reports. Since this information is sensitive, restricting access to qualified and trained individuals is crucial. Invoices, and legal documents detailing transactions, require careful management to avoid disputes or legal challenges.

The Cleantouch EPOS system allows you to customize these permissions to match each user’s role and responsibilities. It’s all about ensuring a secure and efficient operation for your staff in your laundry business! Make it a crucial part of your dry-cleaner’s security.

Track Petty cash (Miscellaneous sales & cost)

Monitor staff activity with precision. Know who accessed the cash drawer and when fostering responsibility and transparency within your team.

PIN Prompt

Enable the PIN prompt feature to protect your POS data during inactivity. Each employee can have their PIN, providing an extra layer of security.

Two-Factor Authentication

Elevate security with two-factor authentication on your CleanTouch account. Even if a password is breached, this extra verification step adds a layer of protection.

Embrace Security from Start to Finish

From the beginning of the laundry day to its end, CleanTouch EPOS ensures paramount security. It is your SMART POS System. Focus on delivering clean laundry with peace of mind, knowing that every aspect of your digital security is covered. The security feature does not end here. You can switch to advanced-level security with our exclusive vein-reading security feature & RFID watch.

Ready to experience the security revolution? Ping us for more about CleanTouch EPOS today, and let’s secure your laundry business together!

book a demo